how to see what periods are open in sap

Hullo everyone,

You'll find underneath some information about catamenia control in ByD. The certificate aims to be simple/straightforward and provide some basic troubleshooting.

As you know, postings in accounting are always for a specific bookkeeping period and posting appointment. Automated checks are triggered to determine if the accounting period is open for the specified posting appointment when the source document is posted and in accounting before the journal entry is created. If the flow is airtight, the certificate cannot exist posted.

Where to find the bookkeeping periods in ByD?

You can manage the periods via Full general Ledger work heart, Sets of Books and Assigned Companies view.

Select the combination of set of books and company and click Open and Shut Periods . The periods are set up for each combination of fix of books that your company may have.

If the Period is Not Blocked, you can influence the posting past making changes to the procedure command for that menses.

What is a Process Control?

Process control defines how source documents in the originating applications can be posted in bookkeeping, based on the posting appointment.

When the posting date is defined in the source document (manually or automatically) the process control settings determine whether a source certificate tin can be posted or not.

On the Open and Close Periods screen, you can run across the procedure command set for each period. Run across screen shot below.

Annotation the Entry Possible Until date refers to the entry date in the source certificate. For instance, y'all can allow source documents to exist entered for a closed flow as long as they have a posting appointment that is inside the menstruation.

The process command may accept three different status:

Blocked -> No source documents can exist posted in the specified accounting period. An mistake message is raised.

Partially Blocked -> Source documents can be posted in the specified accounting period, but a warning message is raised.

Non Blocked -> Source documents tin can be posted in the specified accounting menstruum.

Y'all tin also restrict/allow postings based on the type of the source document, such as Supplier Invoice, Expense Reports, etc. in the Business concern Process Group column.

The creation of the process control is automated when the period is unblocked. Nevertheless, you may create/adjust additional entries for the period via General Ledger -> Companies -> Prepare Process Control. The changes are applied for all set of books assigned to the selected company.

Hither are some common errors indicating that the period is closed:

• Posting on <posting engagement> blocked; release non possible
• Menstruation <accounting period> in fiscal year <fiscal year> is closed for closing steps Operational Postings
• Financial posting on requested date blocked
• Accounting period airtight; contact accounting department

If one of these errors (or similar) are raised, based on the above comments, check…

…whether accounting period is Blocked or Not Blocked

…get-go and last allowed steps, if the period is non blocked.

…procedure control settings for the menses.

For a deeper look into accounting periods, the beneath Assist Documents are helpful:

• Procedure Control for Operational Postings
• Checking the Accounting Period for Operational Postings
• Close Accounting Periods for Closing Entries
• Endmost Steps
• Open and Shut Accounting Periods

What well-nigh endmost the periods?

ByD offers the Closing Cockpit, where you can exercise a period-end closure for your visitor and monitor the progress based on the condition of the closing activities. The assist document Closing Cockpit Quick Guide contains further details nigh this feature.

During the process of the closing itself (Close catamenia button) in the Open up and Close Periods, the following errors may ascend:

• Cannot close period <bookkeeping period>; just one open interval is allowed

I believe that this is cocky-explanatory. You can only take one open interval of periods;

East.g.:

|Blocked | Not Blocked | Not Blocked| Blocked| -> Allowed

|Blocked | Not Blocked | Blocked | Not Blocked | -> Non immune

• Closing of period 001 not possible: Previous fiscal yr not closed

In social club to close the showtime flow of the year, the previous financial year shall be blocked as whole. In lodge to do so, go to General Ledger -> Sets of Books and Assigned Companies -> Edit Fiscal Yr. Select the fiscal twelvemonth and click Close Financial Year.

• Cannot close all periods in fiscal yr <fiscal year>; Bal.Auto.Fwd. not finished

This error occurs when the last menstruum of the fiscal twelvemonth is being airtight. It indicates that the balance carryfoward run was non executed.

You tin can run across if the run has been executed or not via Full general Ledger -> Sets of Books and Assigned Companies -> Edit Financial Yr

You'll see two columns:

The Carried Frontward Posted column indicates whether the residuum sheet accounts have been carried forward. The Result Posted column indicates whether the annual net profit or annual net loss was posted.

The check box is flagged as soon as the residuum carryfoward is executed in the beginning and second steps, respectively.

• Company <company ID>/ Set of Books <set of books>: Balance carry frontward run not performed since <fiscal twelvemonth>, only current yr values shown. Perform outstanding residuum carry forward runs since <fiscal year>.

This mistake occurs when executing a balance carryforward run for a fiscal year, nevertheless the run was not performed for the previous year. In other words, to shut the year, the preceding one has to be closed. Notation that no more three fiscal years can be open up meantime.

• The remainder carryforward is not possible. Execute Depreciation under Stock-still Assets.

This error may occur either when closing the final period of the year or when executing a balance carryfoward run. Upon year-end closure, the system checks whether the planned and posted depreciation for stock-still assets concur. If this error occurs, check the Depreciation report nether Stock-still Assets piece of work center. In the report, choose the Posted / Planned Values view. The values of the Posted Depreciation and Planned Depreciation shall accord. Y'all have to cheque the values for all the fix of books and valuation views for the desired yr.

And a give-and-take about the residuum carryforward….:

Residual carryforward transfers the closing balances of Thousand/L accounts from 1 fiscal year to the next, and ensures that the almanac net profit/loss is correctly reported in the rest sheet. Y'all execute the run in two steps:

Step1: The balances of the balance canvass accounts are carried forward into the next fiscal yr. This ensures that the closing balances of the residuum sheet accounts in the fiscal year beingness carried forward are the same as the opening balances in the new fiscal yr.

Step2: The balances of the turn a profit and loss accounts are cumulated and transferred to the corresponding balance sheet account for annual net profit or loss. This ensures that closing balances and opening balances of the profit and loss accounts are ever zero.

You can besides find further information concerning fiscal years and menstruation closure in the beneath help documentation:

• Residual Carryforward Quick Guide
• Closing Fiscal Years
• Closing Activities – Twelvemonth-Finish Endmost
• Endmost Cockpit Quick Guide

That's all for now.

Regards,
Alexandre.

wilderateres.blogspot.com

Source: https://blogs.sap.com/2017/06/19/bydesign-accounting-periods-fiscal-year-closure-and-common-error-messages/

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